Daily Bits Email

The email you entered is already receiving Daily Bits Emails!

Email backup

Latest Tech News

Video Software Discounts5 Video Editing Apps for Beginners
Video is a great tool to get your message across the web. Here's the problem, you don't have a budget, and you don't know anything about video editing.
Software Utilities Discounts6 Apps to Fix Your Computer’s Aging System
You know your computer only has a few months left, but you don’t have the money to upgrade to a new one! We have a few apps to help you out.

All Tech News

Latest Forum Posts

thread Linkman Pro 8 (2 Computer License) Comment (Internet - Bookmark Managers)
Editor's Note: This comment was moved from the http://www.bitsdujour.c
May 13 2013 at 9:43am
Editor's Note: This comment was moved from the http://www.bitsdujour.c
Yesterday at 2:46am
thread Software to convert PowerPoint to HD-video?
I was looking for for a software that converts any version of PPT Powe
Jan 8 2014 at 8:27am
I was looking for for a software that converts any version of PPT Powe
Wednesday at 7:14am
thread Duplicate emails from BitsDuJour
I'm getting two of every email from you. Should I hit "unsubscribe" on
Feb 20 at 10:36am
We've been notified of cases like this before but in most cases this t
Feb 20 at 1:23pm
thread How to delete duplicate files from MBOX?
Please suggest any easy method to delete all of my duplicate emails fr
Sep 3 2020 at 11:22am
me too need help
Feb 19 at 9:20pm
thread How to Convert CSV to Vcard File Format?
I would to Convert CSV to Vcard file format, does it is possible to Co
Jun 2 2020 at 6:58am
I'm not sure, you are in search, but I add my answer in the hop[e it w
Feb 19 at 11:57am
thread Suggestion - can you get USBtrace by sysnucleus?
I see this vendor offered a DIFFERENT USB type of software program, on
May 16 2020 at 7:22pm
Thanks for the suggestion! We will talk about this internally before m
Feb 19 at 11:54am
thread Hushed App US/Canada Lifetime
I purchased Hushed App US/Canada Lifetime and followed the instruction
Feb 16 at 8:38pm
thread Email backup
There seems to be much confusion over email backups. And I unfortunat
Dec 22 2013 at 6:22pm
Hi SoftwareGuy Thank you for your post. Very informative Would you
Feb 6 at 10:28am
All Posts New Post Discussions

Back to Discussions Forum RSS Feed

Expand All You can also Post on Facebook, and we'll answer it there!

Software Guy There seems to be much confusion over email backups. And I unfortunately spend an inordinate amount of time trying to explain email backup to customer/clients. So I will do a short summary.
There are 2 basic formats for mail storage - .eml and .ost/.pst. Most 3rd party email programs use .eml while most businesses running their own exchange server use outlook and ost/pst. The outlook style files are stored in huge folders ending in .pst. The .eml are stored as numeric filenamed files(each message has its own file) in a regular folder SOMEWHERE on your computer - use windows explorer, search for *.eml and find it. Once you find it click on a file - it will launch your email client and you will see the file. Yes, it is there UNENCODED!! Anyone can read them.
Now, to back them up, you can simply copy the .pst files or the mail folder for .eml files to a backup and they are all safely backed up. EASY... and unsecure...
Now what if you want to view these files without using outlook or your mail client?? Again easy - just get a viewer. There are free ones and expensive ones. A good one is EML Viewer PRO which not only allows you to view your mail as you would see it in your mail program, but allows you to export the files to .doc or .txt or even .pdf. So try a free viewer or try a pro viewer/exporter and see what you get. Yes, the viewers are better than your mail programs! And yes, anybody who can access these files can read your email.
So just copying the .eml file sto another location (external HD) is suitable as a mail backup technique with an appropriate viewer.
Some people would like the files stored in a native windows format - no problem. EML Viewer Pro has a batch export option to export as a .txt, or .doc or even .pdf. Cheaper than the $69 EML Viewer Pro is Birdie EML to Document Converter, $29, and it will convert files in batch into doc files with links and pictures embedded or stored in a separate folder.
CoolUtils offers a few pricey variants, including Mail ConverterX which will perform a command line export of multiple mailboxes to .doc in a server scenario, or Email Converter Pro which runs as a viewer/batch converter.
Everdesk does a similar function online and stores the converted files in a designated folder on your computer. The overall net result is the same.
And surely you may find a few free eml or ost/pst converters.
Sooo, pick your poison - backup in native format and use an external viewer program, or convert to native windows file formats. That is it - no big mystery.
Oh yeah - as always - the disclaimer: There are a few mail programs that use proprietary formats - meaning they internally convert the .eml files. My suggestion if you accidentally find yourself using one of these - export them into a standard format and switch to an eml or ost/pst mail client.
I do hope this explanation helps clear up some of the mystery and confusion over email backups.
        Dec 22 2013 at 6:22pm
Tortuga Hi SoftwareGuy
Thank you for your post. Very informative
Would you have suggestions for good free viewers?
Only free ones I found is Kernel EML Viewer, Kernel Outlook PST Viewer.
Both by same author, last updated mid.2011, rated 3 stars on Softpedia. And user's reviews are not very encouraging at all :(
And as per Martin over @GHack's, no search features.
I was looking into Mailstore Home which is free & recommended by Gizmo
From your experience, what do you think?
Happy Christmas
        Dec 23 2013 at 11:57pm
BitsDuJour is for People who Love Software
Every day we review great Mac & PC apps, and get you discounts up to 100%
© Copyright 2021 BitsDuJour LLC. Code & Design. All Rights Reserved. Privacy Policy