My Digital Documents 2012 Professional

Enjoy Powerful and Easy Document Management

$199.99

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Platforms: Windows XP, Vista, 7

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These days, it's amazing how much information there is to be found. No matter what topic you're researching, thanks to the Internet, you're sure to trigger a flood of data in the form of documents, images, and web pages. How do you keep track of it all? Well, for starters, you get your hands on today's discount software promotion, My Digital Documents 2012 Professional.

My Digital Documents 2012 Professional is a powerful and flexible document management system that utilizes Microsoft SQL Server to provide you with a powerful multi-user document management system capable of storing files in excess of 750MB and a minimum storage capacity of 10GB, offering file and document storage and organization to suit every need.

Since My Digital Documents 2012 Professional is a multi-user system but it’s not just for small business. You and your family members or co-workers can simultaneously add, modify and retrieve your important documents and files.

With My Digital Documents 2012 Professional, you'll be able to scan, organize documents, images, music files, web pages, and any binary file for easy lookup and retrieval. What's more, when you use My Digital Documents 2012 Professional, you'll enjoy integrated version control that ensures you'll never permanently overwrite important files by accident. You can even choose to manage all of your information in one location, or in multiple locations based on your personal, business needs and structure.

My Digital Documents 2012 Professional allows you to create as many Microsoft SQL Server Databases as you want (with the click of a button) as well as the ability to rapidly switch between SQL Server Databases and local Personal databases so you can take important information with you on your laptop when you’re not in the office. You can even control who has access to the various SQL Server Databases you create.

My Digital Documents 2012 Professional is already being successfully used in offices providing collaborative capabilities for multiple employees.

You don’t have to be a business to use My Digital Documents 2012 Professional. Power-users can make good use of the powerful database capability to store and retrieve all types of files and documents to store files much larger than the Personal edition would allow.

Don’t have Microsoft SQL Server? Don’t worry. Microsoft provides SQL Server Express 2012 Express for FREE and it’s not a resource hog – using a maximum of only 1GB of RAM. If you have a business with Microsoft SQL Server 2005 – 2012 Standard or Higher you’ll enjoy even larger database size capacity so you can store extreme amounts of data.

Visit our website to read more about the power of My Digital Documents 2012 Professional. It’s powerful enough for small business but suitable for home use as well.

We’ve provided a complete step by step guide to assist you in setting up Microsoft SQL Server 2012 Express so you don’t need to be a ‘techie’ or have an IT Department to get up and running quickly.

It's the perfect self-contained document management system, perfect for any business or personal organization task!

Review Written by Derek Lee

The Conversation

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The Fine Print

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Mark Johnson Is there a paid upgrade path from the professional version to the 20-user enterprise edition?

Does the enterprise edition support active directory security for file and folder access?

Are documents stored physically inside the database as BLOB data type or on the file system as Filestream?

What file types are indexed for searching document contents?

Jan 26 2013 at 7:41am Copy Link

Support Mark

Is there a paid upgrade path from the professional version to the 20-user enterprise edition?

Upgrading to the 20 user enterprise edition would be the variation between the price for the professional edition vs Enterprise edition - e.g., $800. You would receive the full price discount from the Professional Edition even if you purchased the Professional Edition at a discount on BDJ.

Does the enterprise edition support active directory security for file and folder access?
Hmm, perhaps I could put it this way. AD provides the security for your file and folder access on your WAN/LAN. MDD Enterprise provides database level security for the documents put into the databases. Since the documents/files are inserted into the database AD does not come into play anymore... since the files are in the database on not on a physical drive as such and AD cannot 'see' into the database to apply global policy... rather, the person adding the documents provides access to the folders and files withing the folders. So person A can see Folder 1 with 3 files in it but person B cannot see folder 1 at all - or perhaps can see Folder 1 but only 1 file. Does that answer your question?

Are documents stored physically inside the database as BLOB data type or on the file system as Filestream?
Yes, the documents are stored inside of the database as BLOBs... inserting and extracting the files from the BLOB field is performed by either filestream or byte chunk methods. So, for example, attempting to insert 400GB file would use the byte chunk method since we have no way of knowing whether the users computer has sufficient RAM for a file stream. The method used is handled seamlessly by My Digital Documents 2012 to ensure that the file(s) can be inserted and retrieved without failure or corruption.

What file types are indexed for searching document contents?
First, all binary files (exe, images, etc) cannot be parsed for their contents. One can use the Document Tagging feature to assist with organizing and locating these file types.
Other file types like Text files, doc, docx, pdf, etc which can be parsed for their contents are parsed and one can locate them via the search facility. They can also be Tagged using the Document Tagging feature for more granular search/filter tasks.

I hope to have answered your questions but if you need any further clarification please let me know.

DataObjx - Jan 26 2013 at 8:27am Copy Link

Rosalind Share Having purchased MDD some little while ago, I can attest that the software itself is unique and for those needing this kind of database, does what it says.

In addition, Martin Hamilton is also unique. I have never come across a developer who is as supportive and helpful. This includes the tedious task of setting up the Microsoft SQL Server. Any problems, email Martin.

Jan 26 2013 at 10:18am Copy Link

DroidLuvr I am wondering how this compares to a couple of other products offered here last year: Ultra Recall Pro and askSam Pro?? What benefits does this program provide over other database-type organizers such as I just mentioned??

Jan 26 2013 at 10:54am Copy Link

Support DroidLuvr

From an ethical standpoint we do not comment on products offered by other companies. We feel that it is up to the consumer to determine the product best suited to their needs. This is a good question but difficult to answer as each individual or business has different needs and requirements.

For example if I were looking for an automobile, I might want something that can pull a house down... others just want to get to and from their work-place.

Our website is very comprehensive and explains every aspect of the product. If it suits your needs or exceeds your needs then it's for you. It really does depend on your requirements.

DataObjx - Jan 26 2013 at 11:34am Copy Link

jboothco I installed the 2011 version of this last spring and never got around to trying it. I just downloaded and installed the 2012 personal edition and it says my trial has expired. Any way to reset this? Not about to purchase if I can't try it.

Jan 26 2013 at 2:30pm Copy Link

Chris This should really be free, or at least alot less since it is 2013. John Booth stated he has version 2011 installed and this is version 2012, which most likely means version 2013 will be coming out soon, if not already out.

Jan 26 2013 at 3:45pm Copy Link

Mark Johnson Quote,
"Since the documents/files are inserted into the database AD does not come into play anymore... since the files are in the database on not on a physical drive as such and AD cannot 'see' into the database to apply global policy... rather, the person adding the documents provides access to the folders and files withing the folders."

The database wouldn't control AD access, the application would.

I was hoping that AD could be used for security, so certain AD groups could have access to certain folders and files.
I realize that AD cannot 'see' into the database, however the application "My Digital Documents" can certainly test AD membership. There can be security tables in the database that link AD membership to access privileges. Then when the application starts it checks to see what groups the current user is a member of, and matches the group membership of the current user to the security tables to see what files/folders the current user can access. This allows administrative users to allow/disallow access based on group membership without a concept of "who is the owner of the file/folder", and without having to control each individual separately. That way (example) members of a programming team and business analyst team (AD groups) can have full control of development documents but just read-only access to QA testing documents, and no access at all to HR documents (with no worries at all about the "owner" of each document maybe giving somebody access that they shouldn't).

I recommend you add the option of AD security; it would open the app to more acceptance by organizations.

Thanks,
Mark.

Jan 26 2013 at 6:02pm Copy Link

josje N switched last year from the personal edition to the profesional edition and the only things that can be said about these products are:
outstanding software
support second to none (if one ever should need it..)
all singing and dancing software that does it all: imports whatever files, websites, emails, import from scanner you name it
Thanks Martin for this fantastic piece of software !

Jan 27 2013 at 12:10am Copy Link

Please note that all comments for this promotion will be screened before posting. It's nothing personal, just a step we have to take because of a few bad apples last time around.