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Ultra RecallDiscount

Ultra Recall

All of Your Data, On Demand!

for PC  Download Trial
Platforms: Windows 2000, Server 2003, XP, Server 2008, Vista (32 and 64 bit), 7 (32 and 64 bit), 8 (32 and 64 bit), Windows Server 2012
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Ultra Recall is a personal information and document management app that gives you the power to manage all of your data, regardless of its source or location, in one centralized spot. With Ultra Recall, you never need to remember which application holds your data -- all of it is instantly available on demand, no matter where it's located.

What kinds of data are we talking about? How about all of your Microsoft Office files, all of your Outlook messages, appointments, contacts, and notes, any email program that supports the .eml format, websites bookmarked in all of the major internet browsers, and every file on your hard disk, including ZIP archives? Even images, text, online documents, and clipboard data can be fully organized into an on-demand database with Ultra Recall! Populating Ultra Recall is ultra-easy - just drag and drop, copy and paste, or enter your information manually.

When it's time to retrieve all of the information that you need on a topic, just enter your search term into the Quick or Advanced Search, and Ultra Recall will display all of your matching items. Quick Search retrieves a list of matching items in a flash, or use the more detailed Advanced Search to pull information out of the database with surgical precision using logical operators! Each of your data items comes with an attributes list that tells you everything you need to know about that file.

Finding your data is just the first step. Everything that you need to view, organize, and work with your data is neatly contained in Ultra Recall. Use the integrated web browser to view your bookmarked sites, or the rich text editor to open text files. Images display in the image viewer, and the native email message viewer, contact editor, and form viewer round out the arsenal of convenient features. Of course, you can always elect to open web pages and documents in their associated application, but with such robust integration, you may never need to leave the program!

The Conversation
The Fine Print
Expand All Email Updates Load 466 Older Comments
geo User A couple of questions for the developer.
On how many PCs can we install?
If purchased in March of 2017 version 5.2, can we still upgrade to any release within the v5 series of releases?

Thanks for a great piece of software by the way!!
Sep 18 2018 at 12:24am Copy Link
Flyfisher Hello

I have a 30GB folder with subfolders, each comprising numerous MSOfffice files, images, etc.

Apart from disk space is there any limitation on the size of a Ultra Recall file.

Secondly is retrieval degradation likely to kick in with these folder sizes?

Many thanks

Sep 18 2018 at 1:57am Copy Link
Sara User It's been a long time UR has been on bits; it's been an even longer time current version 5 is on the market, so version 6 is imminent. Fine print: "Upgrades to future versions of the software will be free for 2 months.", so it's obvious buyers will have to pay for the upgrade (then, according to past update policy, that version 6, with all its sub versions, would be available without upgrade cost again?)

In other words, general / past (?) upgrade policy of UR is / was (?) very acceptable (but is also to be seen in light of the incredibly low development pace of this tool, for many years now, not just recently, so users - see the forum, among other things - weren't that much happy with the paid upgrade between 4 and 5, but then, some were even "forced" to upgrade since 4 doesn't work beyond W7: smart move indeed, replacing intro of enticing new funcs, haha!).

Whilst this current offer here is as follows (all prices rounded): 40 bucks here plus 50 bucks in 2 or 3 months (when version 6 will come out, and IF it's worth it then; well, even version 5 works on W10 for the time being, post author knocking on wood here...), makes it 90 bucks for you instead of 100 for buying then, always plus VAT for people under the strain of the European Maff (or more precisely, 39 plus 49.50 = 88.50 instead of 99, which is 10.50 off for NOT knowing of version 6's new goodies incl. their possible use for you).

These 10.50 are thus sort of a "reverse assurance", or in other words, they're a quite lousy bet.

Hence my kind asking for a list of new functionality to be included into v6, let's say within the next 15 months or so. ("To be included" not meaning some road map entries on intensive care or now in brain rehab, but wonderful things that will really come down to us, short-term.)
Sep 18 2018 at 2:56am Copy Link
Kyle A @geo User: A single user can install one license on multiple computers. See

If you already have v5.x, 5.3 is a free update and uses your existing v5 license info.

@Alex Muir: See

@Sara User: UR is already pretty well baked, and v6 is not around the corner.
Kinook Software, Inc. - Sep 18 2018 at 5:29am Copy Link
Kelly Hamblin Perfect! I used this lovely app on my XP machine, but that version does not work on newer OS (Win7). Now I will be able to afford a new license. Can't wait.
Sep 18 2018 at 5:49am Copy Link
Sara User @Kyle A: Well, it's time, then! Users are waiting for new things (see the road map / comments).

But, since your traditional update/upgrade policy was: -50 p.c. for each new major version (2.0, 3.0...), free within that major version, with major versions coming every 4 years or so - which, with really active development at least, is / was VERY reasonable in the past -, whilst here on bits, it's 2 months for "upgrades": why such a weird limitation, then, and what does it mean?

For your usual "all updates within the current major version (5) free, upgrade to version 6 would be paid", IF 6 is not around the corner, why not say the above, adding "(6 would not be out but in 18 months or later though)"?

Instead, it's "upgrades free for 2 months" - the weirdest thing in upwhatever policies I've read in my life; since such an assertion tremendously harms business, it only makes (very doubtful at that) sense if you plan to issue such an "upgrade"

(I'd prefer the terms "minor (free) / major (paid) updates", and then "upgrade" for switches from a standard to a "professional" or whatever reason, or from MS Word to full MS Office and such things, anyway)

within that time. Ultra bad wording, then, if not bad timing, too.

@Kelly: ???: It's proven and official that v. 4 doesn't run on W10 anymore, but it not running on W7 either? Or speaking of ancient v. 3? Your "that version" is a little bit vague; in fact I think having read that (previous) v. 4 runs well on W7; didn't try for myself. (These seemingly minor questions matter here since v. 5 to v. 4 compared in functionality instead of specific "doesn't run here, doesn't run there", had been quite a disappointment for almost any user involved, if I remember well - as said, it's been some time since.)
Sep 18 2018 at 8:36am Copy Link
Scott Youngman I have been using RightNote; the notes are in Rich View format. Can I import RN databases into Ultra Recall? If so, what becomes of the Rich View formatting? Thanks.
Sep 18 2018 at 10:21am Copy Link
Kyle A @Scott Youngman: UR doesn't have a direct import for RN databases, but if RN can export to RTF, XML/OML, or HTML format, you can import the data into UR.

Yes, UR supports Unicode text.
Kinook Software, Inc. - Sep 18 2018 at 11:01am Copy Link
geo User @Kyle A
Is it possible to download the manual file for offline viewing.
Could not find such a link on the site. Thanks
Sep 18 2018 at 12:59pm Copy Link
Kinook Software, Inc. - Sep 18 2018 at 1:10pm Copy Link
geo User @Kyle A
Thanks for the quick response, great.
Sep 18 2018 at 1:16pm Copy Link
bvssunnydale Hi, my understanding is that there will probably be no more upgrades to this program (based on previous emails with the developer) - I was wondering if you could confirm or deny? Thanks very much.
Sep 18 2018 at 3:14pm Copy Link
Mariusz Lewandowski @Kyle:
"UR is already pretty well baked, and v6 is not around the corner."

A modern calendar interface for visual planning/analyzing of events would be very much appreciated. I sent you detailed suggestions AFAIR 3 or 5 years ago.
Sep 19 2018 at 12:18am Copy Link
MrZebulon I like UR and use it since a couple of years.A useful piece of software.
Development seems a bit frozen, no update for over one year.
What I am really missing is a simple possibility to search for double entries. This is a lack of feature for me!
But overall I can recommend UR.
Sep 19 2018 at 1:36am Copy Link
Sara User You probably mean "for ANY double entries"? For homonyms, you could search for titles like "* (1)", "* (2)", since in fact and afai remember, UR does NOT allow for homonym entries even in subtrees even far away one from the other, which is a big nuisance btw (if that hasn't been changed since; changing this would be easy).

For double content though, that would need some internal script, running at night e.g., I believe; I don't see sql functionality for this, so it would be lots of compares, probably to be sped up by hash values. It's certainly not "standard", and while it'd be perfectly possible, I don't know any such program that'd do it, currently.

(Technically) ditto, and more importantly so afai'm concerned, no trans-item search-and-replace, which would be much needed for many use cases indeed but is rare in that niche of the "industry" (MyInfo incl. 6 has got it, probably because it comes with its (exotic?) database format unknown to me, but MI's developer strives to get pending v. 7 more "standard" (allegedly SQLite then, as is UR's backend), so this functionality will possibly be lost by updating.)

"well baked already" could be a quality statement, or then, a hint at no real further development indeed, since if you leave something "well baked already" in the oven further, it'll carbonize - don't know for sure if that was Kyle's intention here, BUT Kyle's ultra laconic way of communication you see here is the same he offers in his forum, and that harms business, even more so since the help file is written in that very same style, which makes that many a buyer then will only a fraction of UR's functionality, by lack of more explicit explanation, e.g. for user-specific attributes, forms, etc.

Another easy thing to do in UR which has never been attacked, though: Current tree* item is boldened (standard being to change its background color), and that implies that boldening isn't easily available for persistently formatting such entries, ditto for other formattings, but there seems to exist some quite convoluted way to do it if you really need it, but which currently's only available to UR "experts" (see above), and I don't know if once you've "got" it, there are ways to speed it up, for regular use, or if there are not (if boldening or italicising an entry costs 1 minute each time, well...?)

*= technically, it's not a tree but a graph in pseudo-tree representation; functions well but can become unwieldy for really big data repositories, (available) hoisting (pouring sub-graphs into additional "tabs") then facilitating things a little bit, as well as up to 100 bookmarks, but all these navigational issues could have been realized so much user-friendly, with little effort on the developer's side; unfortunately, UR is Kyle's hobby, his main interest being software for developers.

Only half-baked, too, web browser and e-mail integration e.g.: In UR, it's all these micro-developments not followed thru the end of their respective (ideal) paths and the absence of the developer's interest to go that extra tenth of a mile now, too, which is infuriating: You always see the potential for real splendid software, but you always just picture, never experience that.

Now let's be perfectly clear on this: The big majority of today's PIM users wish their stuff being available on the road, too, and traditional 2-pane outliners like UR and its competitors don't offer that, by their architecture ((mostly SQLite) desktop database plus elaborate frontend which displays that sql data in "tree" form).

So in order to fulfill these additional user wishes having come along with mobile phones and slates not working on Windows, additional development efforts more or less from scratch would be needed, and thus, the market for desktop-only information management not growing anymore, Kyle obviously doesn't see market value in additional development.

And while that should be particularly true for elaborate agenda functionality - there, the missing mobile "part" of the system would become even more urgent -, very unfortunately, that has also be true for things like the missing, easy, formatting of "tree" entries: Kyle's disenchantment with that mobile-phone driven PIM market shift becomes infuriatingly blatant there.

EDIT: I was possibly mistaken re the impossible homonyms, perhaps that's only an import phenomenon, and then you could rename identically? Anyway, the items get ID numbers even on import, so I don't see the necessity to rename to "something (1)" to begin with. Also, this reminds me of the fact that whilst search-and-replace for content-parts (i.e. substrings) is no sql functionality, the same for whole (e.g. item title) fields is, but then, even global (or section-/search-result- wise) "titling" replace is not available in UR from what I remember.

As for "global" search-and-replace in content fields, since their content is stored in binary format (this is not a necessity for rtf data, but "standard"), even (otherwise possible) processing the UR file from outside of UR will not do the trick (for non-programmers that is), so for terminology-aware text data (be it technical data or fiction writing or in other use cases), you'd either run external macros on each item within the item sets where (possible) changes are due, or look elsewhere.
Sep 19 2018 at 3:28am Copy Link
RS It was also my understanding that UR was no longer under development. Toward this end, it should be noted that UR's browser extensions no longer work in Firefox since it switched to the WebExtension format. When I contacted the developer about this last year, I was told that he wasn't even sure if it were possible to create UR's extensions in the new format, but that, in any event, it would require far too much work to do so, given that the development of UR had come to an end. If he has had a change of heart, I would be thrilled to hear of it. Please advise.
Sep 19 2018 at 4:50am Copy Link
mix624 Hi,

I get a new PC every 2 years so how can I use this software on my new PC when the old has crashed and I reinstall softwares on a new machine ?

The links to the files ETC wont be new on the new machine ?
Sep 19 2018 at 4:51am Copy Link
Sara User "but that, in any event, it would require far too much work to do so, given that the development of UR had come to an end" - oops! whenever Kyle's a little bit explicit, it promptly falls upon him!

But then, IF this is all so: Why - I asked about this above already:

"Upgrades to future versions of the software will be free for 2 months. For versions after that, upgrades will require additional payment, which will be discounted by 50%. Support is provided up to when the next major version is released." - mind you, there's "future versions" and "versions", and then "versions after that" and "upgrades":

With all due respect, but that's a bloody mess, ultra atypical for Kyle indeed.

I suppose (!) he means "updates within current version 6 are free [or just within 2 months?], upgrade to possible version 6 would be paid though, except within the next 2 months, but since it won't be released within the next 2 months anyway, I don't really why ever I mentioned this" - but what would I know?

"The links to the files ETC wont be new on the new machine ?" - "No activation required" to begin with (I mention this for other users), and then you would have to replicate quite some structures, but then it's perfectly possible (extensive forum info), and even somewhat different folder structures could become possible by external search-and-replace (see above); affected in-line (text) links would break though (see above again).
Sep 19 2018 at 5:04am Copy Link
Kyle A @mix624: place your .urd file at the root of your files, and links under that folder and subfolders will be created as relative paths, which will transfer to a new machine.
Kinook Software, Inc. - Sep 19 2018 at 8:43am Copy Link
Sara User The problem with that strategy being that in Windows, c:\ e.g. is NOT a parent drive to then d:\, e:\, etc.: folder hierarchy within a drive yes, (even optional) drives' hierarchy no. That's the problem in general with today's desktop software (plural): Even replication to a laptop in order for data to become semi-mobile asks for strict observation of rules, and migration from an always growing d:\ drive to e.g. one consolidated volume consisting of several drives brings its specific problems, too.
Sep 19 2018 at 10:26am Copy Link
RS It appears that Kyle has chosen to ignore the posts of those who have raised the question of whether the development of UR has ended or will continue, given that he has responded to other questions that have not addressed this concern.

If development has ended, then buyers beware: UR has not be updated for more than a year, and some of its features no longer work (e.g., Firefox browser extensions). And, as time goes on, this situation is likely to get worse, absent any assurance that such problems will be resolved.

It is one thing for a developer to decide to forgo newer versions, but quite another to fail to support the functionality of a current version that is being actively marketed for sale, especially absent any such disclosure. Misleading buyers into believing that such support will be forthcoming is as bad as representing on your website that applications are supported by UR when they no longer are (as in the case of Firefox).

I hope that Kyle reconsiders his silence on these matters, and makes it clear where buyers cab expect.
Sep 19 2018 at 3:39pm Copy Link
Peter Martin You can combine info items but once combined can you split them?
Sep 19 2018 at 3:39pm Copy Link
Kyle A @Peter Martin: There is not a split command, but you can cut and paste text from one item into another new item.
Kinook Software, Inc. - Sep 19 2018 at 4:02pm Copy Link
Kyle A @MrZebulon: See 'List items with duplicate URLs' and 'List items with duplicate titles' at
Kinook Software, Inc. - Sep 19 2018 at 5:54pm Copy Link
Kyle A @RS: Development has not ended, but there are no plans at this time to rewrite the Firefox extension. Importing from FF can still be done without the extension.

1) copy/paste
2) drag/drop
3) Ctrl+A, Ctrl+C, keystroke configured at Tools | Options | Import | Import clipboard contents hotkey
4) Tools | Quick Options | Import: Automatically import clipboard changes, Ctrl+C.
Kinook Software, Inc. - Sep 19 2018 at 5:58pm Copy Link
geo User @ Kyle A
What is the proper way to replicate an existing win7 installation into a win10 machine? I guess that would also be 'synchronizing' ?
Sep 19 2018 at 11:41pm Copy Link
RS Last year, you indicated that it would be far too difficult to rewrite UR's Firefox extension, considering that you weren't planning on developing a new major version. However, if development has not ended, as you now indicate, how can you not resolve the Firefox extension issue, considering that integration with Firefox was a significant feature of UR that no longer works? That doesn't seem like development or support to me, especially given that Firefox is still listed as a supported browser on your website.

I would note that other reference managers have created Firefox extensions using the new WebExtension format, and released them as minor updates. The importing alternatives you offer are not solutions, but workarounds to use while the problem is being resolved. However, for reasons I don't understand in light of your claim that UR development continues, you have chosen to ignore the issue, despite the fact that you've been aware of it for almost two years. It seems to me that an explanation is warranted.
Sep 20 2018 at 1:08am Copy Link
MrZebulon @ Kyle A
If I regular spend 99 bucks for a professional software, I don't expect that I have to use third party software for missing features(such as deleting items with duplicate URLs' and 'List items with duplicate titles.)
This can't be that hard to implement.
For me all those workarounds (listed above) are signs that the software isn't under development anymore. Just my two cents.
Sep 20 2018 at 1:34am Copy Link
Sara User "However, for reasons I DON'T UNDERSTAND in light of your claim that UR development continues, you have chosen to ignore the issue, despite the fact that you've been aware of it for almost two years." (my formatting)

Well... ;-) As a probable user (? or just a prospect then and today?), you would know from UR's web forum that that's Kyle's usual habit, from which he makes some exceptions whenever it pleases him.

The ultra irony in all this quarreling over there, and which has been going on for some 20 years or so, is that Kyle's efforts (both in time and nerves) for rejecting ever-anew-upcoming even little demands from his loyal users, again and again over the years, largely outweigh his respective, alternative, REAL investments (in his software that is) he could have made instead, by just sitting down and enter those few lines of code which would have been needed most of the time: 2 hours, 3 with checking, the users are happy again, and it's done with, this way slowly and growly but inexorably perfecting software to the point of it becoming cherished beyond by some maso fan boys!

Those little things mentioned above are perfect examples for the viability of this possible, alternative strategy, instead of continuing to slap customers in their face in such a way a mother would systematically say no, no and no to a child she doesn't love anymore, and yes, it's obvious that we're speaking of lost interest indeed, but completely so.

This does not concern renewed FF integration of course, which would be some real work to do, but then, would have been a real step forward, for any user who's not all too disgusted by all those little things for which Kyle didn't even had 2 or 3 hours' time in the past.

As said above, Kyle doesn't expect too many new users making worth his additional efforts, for the reasons I gave above, and for PIMs' existing userbases, well, (always possible) export isn't that easy, reliable or complete, especially if you used, more or less extensively, the specific goodies any such program may offer on top. Yes, those are then all saved within the db tables, but when they cannot be re-imported elsewhere, you either cut your arm or accept you're stuck for good.

And all this combined puts the real need for further development efforts strongly into perspective - a quite lousy one for the user indeed.
Sep 20 2018 at 4:08am Copy Link
Kyle A @geo: Copy the .urd file and all other files in that folder and subfolders to the new machine. Install UR. Open the .urd file.

@Sara: Oh how I wish all these "little" things could be accomplished in 2 hours apiece and then everyone would be happy. If only.
Kinook Software, Inc. - Sep 20 2018 at 5:22am Copy Link
Sara User @Kyle: Yes they can. Example 1, persistent boldening. Tree pane is obviously able to display formatting, and it seems there's a way to get to persistently boldened entries by some indirect way, so you just cut thru that detour and make the - existing - functionality available directly.

Example 2: simple dialogs for things similar to what's listed in your external Sqlite editors link above, e.g. 1) rename (current) title(s) x 2) to title y, for all sub-items of current item: 2 fields for user input, the rest being the simplest sql command code that is.

But that brings up an interesting problem: Since in UR you don't distinguish between "natural parents" and "adoptive parents" (as is done for symlink targets = original files ("natural parents") and their in case multiple symlinks ("adoptive parents"), see your links above) and thus have no barrage against recursion (as neither have implemented your competitors afaik), if the user is somewhat undisciplined when creating clones, many such sql commands could create unwanted effects on graph parts not foreseen by the user triggering the command.

So a "preview pane" becomes necessary, not displaying the final results, but the final selections the (here standardized, not user-amendable) sql command will work on: just a SELECT preview... which is already there, too, since user's got a "hit table"; depending on existing code quality, it'll be easy to streamline the generic functionality of that existing list view functionality by dissecting it from the specific search results functionality.

Then, and again, since those commands / dialogs would be standardized, not extensible by the users' further wishes in every such use case, we would need a "delete the currently-selected record(s) (multi-select of course) from the list view", in order to enable the user to manually discard unwanted "result" records from the set the "real" command, when triggered then, will work upon - again, this is generic preliminary work which then will be useful for "anything" later on.

We agree that making available an sql command line in UR would cause almost immediate destruction of the whole db; even with forced backup before triggering anything else than a simple "select" would have the same effect, mid-term, since users would then work on partially-destructed db's, without becoming aware of it in time. (The same would be true technically for opening the UR db within an external editor for destroying it over there, but this forth-and-back, of course, puts some strong - and deliberate - filter between unwary users and the chaos they could possibly cause.)

But my point is, with quite little preliminary work for making (internally) available the (already existent) sql-access functionality in a generic way, too, then it'll be very little additional effort to implement all sorts of little things indeed, be it for innocuous "selects" anyway, or be it for 2-step commands where the users first preview (and selects) the ultimately affected records, then give their ok for the "real" sql command to be triggered...

and to say it all, and in order to make this perfectly understandable for any user here, too: just the "todo" parameters would be stored from step 1 thru to step 2, whilst the original "select" parameters would be discarded in-between, the new "select" just working on every ID (= record identification) left within the (in case, "reduced") "preview" list view.

From the point in time these preconditions of generic, global, neat availability are met (and, as said, everything needed is there, just possibly more or less "buried" within more specific code), then lots of "little things" become easy and ultra speedy to implement - while it all remaining almost 100 p.c. fool proof for the happy general customer.

Btw, my remarks showcase how ultra important it is to isolate possibly generically useful code from its current specifics, and whilst every developer today strictly observes this rule nowadays, (very) old code parts could sometimes be difficult to uncompress; then, they'd be letter be left alone, while by copy and paste serving as quarry for a generic recode, for all new uses.
Sep 20 2018 at 9:51am Copy Link
RS Kyle, so I take it that you've chosen to ignore my request for an explanation (in my previous post) as to how you can claim that development and support has not ended on UR, while steadfastly refusing to resolve the issue of Firefox integration, despite the fact that your website continues to claim that Firefox is supported? As I said before, the workarounds you've offered are not solutions.

Of course, if you fail to support changes in Firefox, the second most-used browser, how can we be assured that you will not decide to ignore other changes in other apps in the future? What if Chrome or Microsoft Office were to make changes that limited or eliminated other UR features or functionality? Might you choose to ignore these issues, as well?

If UR is still underdevelopment and/or is actively marketed, you have a duty to support your user base, and resolve such significant issues that arise from the evolution of supported applications. Simply choosing to ignore them, while simultaneously claiming that development and support has not ended, is not only misleading and contradictory, but insulting to your loyal customers who rely upon you to maintain the viability of your product.
Sep 20 2018 at 12:32pm Copy Link

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