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Mind Collected

Create Visual Catalogs of Ideas and Things

v1.00.37 for PC  Download Trial
Platforms: Windows XP, 2000, Vista, 7, 8 (32 and 64 bit)
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Some people just work more efficiently when they operate on a visual basis. But databases just don’t seem to want to cater to the visually-minded – until now! Today’s discount software promotion is a powerful way to organize ideas and things visually, and it’s called Mind Collected.

Mind Collected lets you visually catalog ideas and things using photos, names, tags, notes, and interconnectivity. With Mind Collected, you’ll be able to automatically search and fetch images from the Internet that match what’s in your database, or use your own custom photos. Just input the things and concepts you want to catalog, make the connections to other things, and let your brain take over the rest!

The secret is this – by visually cataloging these things, you make them psychoactive, making your brain think about them more often without any additional effort. The result is a massive improvement in behavior that causes you to react more accordingly – recalling things better, making better food choices, the list is endless!

This promotion includes the following:
Mind Collected v1.00.37 ($49.95)
Mind Collected 1-user-3-PC-Pack ($74.95)
The Conversation
The Fine Print
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bvssunnydale This is one of the very few programs (I've used thousands at this point) that I feel compelled to warn people about. I put 1,200 images+ in and it started to take minutes to load and then stopped loading entirely (I've spent entire days troubleshooting this). The developer seems like a nice guy but never actually offers anything remotely helpful and development seems to have stopped long ago. I really wanted to like this software and purchased multiple licenses so I could use on different cpus, but if you plan on cataloging links to more than a couple hundred thumbnails (I use it for photo & video files) then it may be the worst program I've ever used - and, also, takes up a massive amount of space on my hard drive (approximately 1GB per 1,200 images). All I need is an app that allows searching by tags and viewing their associated thumbnails and this app can't accomplish even this fundamental task. Beyond frustrating.
Dec 10 2018 at 6:56am Copy Link
Dextronet @bvssunnydale - Hello.

I am sorry you've had a bad experience with the program. I need to comment on this because this seems more like an issue with how you use the software rather than a fundamental problem with Mind Collected itself.

Mind Collected is a great software for cataloguing and classification of things, links etc., it's not a good image & video archive. When you put 1,200 images into its database with each image having, on average,1 MB, of course you'll get a database that's well over 1 GB.

The best practice here would be using smaller scale and resolution images which are still all right for record-keeping, but don't clog the database so much with unnecessary detail. Also please make sure you have enough RAM available. The poor performance may be caused by memory swapping.
Dextronet - Dec 11 2018 at 1:09am Copy Link
Sara User Thank you both for the very valuable info that the above "Create Visual Catalogs of Ideas and Things" is slightly misleading then since from your descriptions, it's obviously not a catalog, but a warehouse:

A catalog links to items, refers to items (thumbnails..., e.g. the tool WinCatalog, here and there here on Bits, also tools like LightRoom, etc.), whilst into a warehouse, you put the items (storage, MindCollected, obviously).

Also, the claims on the tool's site: "Database" (which it is then, just not be particularly robust), "Collect anything (...) Photos" (!), and "Build your own visual encyclopedia" (!) would NOT indicate its bad scalability but rather the contrary (even if you understand the long list of possible uses there as an "OR", not as an "AND" list).

And we see a general trial problem here: You try with some material, not being aware of the possibility (or just hoping for the best that it will be ok) that with multiple amounts of similar material, the tool will probably stop being useful.
Dec 11 2018 at 2:46am Copy Link
Dextronet Hello, thank you for the comment.

Mind Collected does support linking, ranking, tagging and other features you need for a catalogue.

The performance issue is probably caused by memory swapping rather than by the size of the database.

However, no database file can match the performance of a file system, so if you want to keep an archive with lots of large files, such as full-res photos and videos, you are always better off keeping those files on a file system, not in a database file, and using thumbnails and links to build your visual catalogue.
Dextronet - Dec 11 2018 at 3:52am Copy Link
Sara User Thank you for this clarification!

1) So it would be advisable to NOT import BUT to link, systematically. Then, does MC create thumbs for pictures automatically? And is linking instead of importing as easy as (obviously) is importing (which would be the default then?)?

2) And speaking of automatisms, what about bulk linking (not bulk importing, obviously), anything from some (sub-) folder?

I'm aware of the fact that WinCatalog, mentioned by myself above, is meant FOR such bulk processing of folder structures, whilst Mind Collected's aim is to be more selective (if I understand your product page well), but then, nevertheless, it would be of interest to know if some bulk processing can be done with ease, of if it's really one-by-one always.

It's evident that if even "just" the answers to 1) are positive, then my appreciation of this program changes considerably, some 1 gb* (?) to be filled up with links and thumbs offering quite some real workspace indeed; I hope there is functionality then for when you click the thumb, the original picture appears in some integrated / the standard pic viewer?

And film clips (there would probably not be thumbs, which is rare and often useless anyway, since just the very first, meaningless frame would be displayed in such tools) would be opened in their standard viewer for that format?

*= So MC loads the whole database into memory? If there is enough memory available, let's say 8 or 16 GB, how much work memory MC would then be able to use, with immediate response times?

Again, if linking is as easily possible as is importing, the latter clearly isn't the well-advised use for MC if the user has got lots of material to reference by it.
Dec 11 2018 at 4:42am Copy Link
bvssunnydale With all due respect every screen shot and every description emphasizes the "visual" (images) aspect of this database being what sets it apart but if you actually USE images it breaks down entirely. And I emailed Dextronet early in the process and your suggestions for adding and/or reducing image sizes made absolutely no difference (the program stopped loading entirely). Since I'm only using small low-resolution thumbnails why should they take 1MB apiece when full pictures of the web usually take less than 50KB's. It's absurd. To say MindCollected is "great software for cataloging & classification of things (?), links, etc" but that it's "not a good image & video archive" is like saying it's a good "visual" database but only so long as you don't actually put anything "visual" (images) in it. All this could probably be easily fixed but Dextronet has done no real development in the years I've had it. [For the record everything else I'm running on my quad-core i7, with 16GBs RAM, on a newer SSD is zippy - so it's not my machine.]
Dec 11 2018 at 4:53am Copy Link
Sara User @bvssunnydale: "Since I'm only using small low-resolution thumbnails why should they take 1MB apiece when full pictures of the web usually take less than 50KB's. It's absurd."

Oh well. I'm not a specialist in pic formats but I can offer this as a possible explanation; I hope the developer will come up with something better, and useful!

I use some old but, for text, very functional 2-pane (text) outliner with rtf content. Now the rtf format supports quite some pic formats, but within rtf, the full "text" = code of these pics is written into the rtf (code) text (i.e. rtf does not link to the pics), and while other, more modern (but in other aspects, much less functional) outliners integrate those mostly .jpg files in their original format, around 30KB to 100 KB mostly, my outliner translates them into some (I think) .wmf format, and any such little .jpg blows then up my file size by around 1 MB; this is insane, of course, but I can live with that since such pics are an exception for my information management needs, so their appearance remains exceptional.

Now what you describe reminds me of what I endure from my outliner, and we fully agree that thumbnails in some catalog software should not take around 20 or 30 times the hdd space than would be needed for some perfectly clear 30- or 50 KB .jpg (which is the original format anyway, most of the time), but quite less, 10 KB, say?

I'm very interested in the developer's explanation, but if you did it all right on your (more than totally functional) system, there would seem to be a real development flaw hidden in this tool.

Let's see if the developer comes up with a solution.

EDIT: "The developer" would be Jiri Novotny, so it's rather "Jiri" than "the developer", all the more so since he appears to be really responsive; I just looked it up.

EDIT 2: From wikipedia ( ):

"one of the supported picture types (e.g. JPG or PNG) – it uses either the original format of the inserted graphics file (if this graphics file uses one of RTF-supported formats – such as PNG, JPG) or a RTF-supported picture type created by RTF writer in conversion from RTF-unsupported graphics file (e.g. conversion from BMP or GIF to PNG)

a Windows Metafile (WMF) copy of the original picture – for better compatibility with some Microsoft applications (e.g. Wordpad). The Windows Metafile copy is included without any compression.

This method increases the RTF file size rapidly. The RTF specification does not require this method and there are various implementations that include pictures without the WMF copy (e.g. Abiword or Ted).

For Microsoft Word it is also possible to set a specific registry value ("ExportPictureWithMetafile=0") in order to prevent Word from saving the WMF copy (see link "Document file size increases with EMF, PNG, GIF, or JPEG graphics in Word" at the beginning)."
Dec 11 2018 at 5:42am Copy Link
Brenda Adams This is all very confusing to me. (I know nothing about the product.) But question:
aren't there other products that can do similar things? I'm thinking of programs like RightNote, Evernote, Everything, and book-type programs, even Win Explorer replacement programs like Xplorer2 or Xyplorer? I plead ignorance, sorry. But using those programs, we can view by photos, txt, etc. Some of these also show comments we've added or written.
What's this program really about? I'm lost. Perhaps more time is needed here?
Dec 11 2018 at 12:08pm Copy Link
Sara User @Brenda. Yes that's right, it's about categorization, playing around with ideas. Most of such programs are hierarchical, this one (as Evernote) is not, and the tags are not hierarchical either it seems. So this is a "flat" design: For every use case, you would create your own database here, then switch between databases when needed (don't know if several of those can be open concurrently). I prefer hierarchical, but I can see use cases for "flat".

From the screenshots, I can't see an "item" without a picture; so that would be a blank frame supposedly; also, I don't see real titling for the items. Thus, it would be important to get pics easily and fast; for example, here on bits, just days ago (see "Past Deals"), there was a tool for movie categorization which downloads the respective movie posters from some web database (I suppose that's from, which is very helpful in case.

A file manager like XYplorer (which has a very good pic preview pane) would not come with the accompanying text field the current, and other tools have, so there's use cases for these tools indeed.

"Everything" is one of the best (and free) tools there is, but it lists tags in filenames; then, from the respective result list, you have to click on the items one by one, in order for them to be displayed in the default pic viewer; no text pane either.

If you use Evernote, that should do.

But overall, what bvssunnydale says about speed above, needs real clarification; I hope the developer Jiri will comment on this; I'm currently musing how it could even be possible to devise such a database in such a way it get such a speed problem with tiny pics.

The problem I described results from my program's placing the bad pic format into rtf text, i.e. into the text field; here in this database, the pics have their own record fields, are not "written" into the text, so it could be that Jiri uses that very same, bad pic format, but I don't have the slightest idea why he doesn't simply store the original (.jpg) format then which would resolve the whole problem. This also arises the problem how he stores pics in his other programs, and if there similar speed problems could arise then, once you store a certain amount of material in there.
Dec 11 2018 at 1:51pm Copy Link

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