Virus Scan for Simple online invoicing

Stefan Chachovski Hey guys, Stefan from Invoicebus here!

Will be hanging around here over the next few days, so feel free to ask me anything. Super excited to chat up with you.

Cheers!

Invoicebus - Feb 23 2015 at 12:16am Copy Link

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Yousri Yacoubian Hi Stefan,
I have 2 questions, the first: Can we change the currency to GBP "£" ?
the second: Can I use the software without the web based service or I have to subscribe to be able to use it after the first 6 months ?
Thank you for your help anticipated.

Feb 23 2015 at 2:10am Copy Link

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Stefan Chachovski Hey Yousri, great questions!

Yes, you can change the currency to GBP. Actually you can use any currency (and language) on your invoices as they are all supported.

The HTML invoice generator tool can be used indefinitely free of charge for writing and printing invoices (it works independently from the web based service). However, in case you'd need more features like payments, automatic follow-ups, email tracking and scheduling, online quotes, etc., you'll need the web based service. Please note that you're not obligated to use the service after the 6-month period. You can simple cancel and continue using the lightweight HTML invoice generator tool.

Hope this helps :)

Invoicebus - Feb 23 2015 at 2:30am Copy Link

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Bruno Verschraegen Hi Stefan, the Tour on your site states "Ever wondered if a client opened your document? Wonder no more - Invoicebus always tells you in real-time, as it happens. Plus it tracks every new comment, quote approval and received payment, and lets you know by email so you don't need to login every time."

This means that clients need to access an online account to receive invoices? Not all clients will accept to do so. In fact, none of mine will I think, as they are finance departments of large international companies - wanting to do things by their rules, not mine. With all of my current clients I have to send a pdf to a specific email address. I see that Invoicebus allows to generate a pdf, but I assume all automated tracking then is lost - or am I overlooking something?

Feb 23 2015 at 2:57am Copy Link

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Stefan Chachovski Hi Bruno, actually all invoices that Invoicebus generates are directly accessible online so your client doesn't need account to access them (here's an example - https://invoicebus.com/demoinvoice). You only need to send him a direct link to your invoice and that's all. In fact, you don't even need to attach PDF to your email as your client can directly download the invoice as PDF from there. It's nice to know that this way you have full control over your document (for example if you've made unintentional mistake, you can quickly edit the document on-the-fly even if you already sent it).

Regarding the email tracking we track few events for all sent emails
- email sent (if the email is properly sent from our system)
- email delivered (if the email is properly delivered to your client's inbox)
- email bounced/not delivered (if the email is rejected by some reason)
- online document opened (if the online document is opened by the client by clicking the link). Previously we tracked email opens regardless of the link, but this didn't show very reliably as some email clients are blocking it by default. However, as more people are asking for this functionality we're thinking to get it back.

Invoicebus - Feb 23 2015 at 3:53am Copy Link

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Norm Sash Hi Stefan... on the website FAQ is the following statement that indicates after the 6 month subscription runs out no new invoices can be created (thus you really have to have a subscription.) Is this correct?

"If you reach the end of your trial without choosing a subscription, your account will be put on hold. You can continue using Invoicebus with your existing data as usual, but you won't be able to create any new documents until you choose a subscription."

Feb 23 2015 at 6:23am Copy Link

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Stefan Chachovski Hey Norm, you are totally right! After the 6-month you'll need to reinstate your subscription in order to continue using the web-based service.

Please note that the giveaway is for both the HTML Invoice Generator (which is downloadable tool and works independently from the web based service) and for a 6-month Single-decker subscription of the service.

The HTML invoice generator tool (we also call it template) can be used free for life and doesn't require subscription (you can learn more on it here - https://invoicebus.com/te...plate-vip/).

Invoicebus - Feb 23 2015 at 6:44am Copy Link

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Peter User Hi Stefan: This looks like a very interesting project, and thank-you for the offer here.

I have three questions:

The first is about the templates: Would we have a choice among the several templates offered at $9? Or, if someone would like one of the more expensive ones, how would that be dealt with during this offer?

How could I upgrade from the Single Decker plan (if I needed to) to the double-decker, if I were on a yearly or two-year payment system?

How secure is the information on your website, both in terms of security (e.g backups, hacker-safe, etc) and privacy (e.g is it encrypted?)

TIA, Peter

Feb 23 2015 at 9:36am Copy Link

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Stefan Chachovski Peter you are more than welcome! You have some awesome questions here...

The included template is Vip - $9, while the other templates are not covered by this promotion. Anyway we're super happy to hear you like them too!

Regarding the subscription, the promotion includes 6-month Single-decker plan after which you can continue using the monthly Single-decker or upgrade to any annual or biennial plan. Moreover, if you later decide to upgrade from annual Single-decker to biennial Double-decker (for example in the middle of a billing cycle), you'll be charged the new rate immediately while the unused balance will be refunded.

We take security as one of the biggest considerations in everything we do. This means, the communication between your computer and our servers happens through an encrypted 256-bit SSL channel, which ensures that any data (usernames, passwords, and content) cannot be intercepted and read by a third-party.

All sensitive data in our database is kept in a super secure form, encrypted with AES-256 – first open symmetric-key cipher approved by the NSA and used by the U.S. Federal Government for storing secret information.

The Invoicebus database system is carefully designed to be highly available and fault tolerant. All data stored in our database is instantly written to 3 storage disks, all on separate nodes that reside on redundant power supplies and generators. Once a day we make additional snapshot of the entire database and replicate it to 9 other data centers on 4 different continents.

As the security is very sensitive subject, we dedicated separate page where we cover all of this in more details - https://invoicebus.com/security/

Invoicebus - Feb 23 2015 at 10:09am Copy Link

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Peter User Thank you Stefan: Those are very complete and excellent answers. I am particularly happy to see that seurity is such a high priority.

I spent some time on your web-site, and offer my congratulations for an excellent and interesting site. I am going to do some testing the trial version, while I wait for the deal to become active here.

Good luck with the BdJ deal.

Peter

Feb 23 2015 at 10:48am Copy Link

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Stefan Chachovski Thank you too Peter!

Would be very glad to have you on board.

Stay amazing!

Invoicebus - Feb 23 2015 at 11:02am Copy Link

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Robert Royce Sounds great but do you have DB for storing products?

Feb 25 2015 at 1:24am Copy Link

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Stefan Chachovski That's a good one Robert!

We do store each product for future re-use (along with its price and tax). The good thing is that this happens automatically when you write/save the invoice, so you don't need to manage anything separately. Thus, for every new invoice you create, you'll be given suggestion to select from your previously used products.

The invoice editor is designed in a way that allows you to manage all of your products at the exactly same place where you write the invoice itself. This way your focus will be kept on the content, rather than on the software (the idea is to make the software 'invisible' to the end user :) ). Here's a quick demo video for that - https://www.youtube.com/w..._7N89lOtCk

Invoicebus - Feb 25 2015 at 2:14am Copy Link

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Peter User Hello Stefan:

There is reference on the web-site that Invoicebus supports multi-languages. I have both English-speaking and French-speaking clients. Can I use an English interface with my English-speaking clients and a French interface with my French-speaking clients?

TIA, Peter

Feb 25 2015 at 7:55am Copy Link

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Stefan Chachovski Hi again Peter :)

The multi-language support refers to the documents, while the interface is English only. I understand that this could be a turn off for some international non-English speaking clients you are working with, so we will definitely consider it for a future update.

Invoicebus - Feb 25 2015 at 8:55am Copy Link

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Peter User OK, Fair enough. Thanks for the reply, Stefan.

Feb 25 2015 at 11:51am Copy Link

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Peter User Hi again Stefan:

A couple more questions (!!)

How do we access support? I tried using the link on the web-site, but the message box was greyed out. I wonder if it was because there was nobody replying to the chat in the middle of the night (probably you people sleep sometimes...). But I did not see a way to send an email, or any other on-line messaging system.

And while I am thinking of support: do you have a knowledge base, FAQ or any other Help system, apart from the video explanations of some items now available?

On a different topic: is there a way to enable automatic invoice numbering? For example, I have started 15-001, 15-002 etc. You already have some very good automatic filling-in set up in some of the other invoice fields. Could automatic invoice numbering also be enabled, by preferences or something? Or is it already and there and I just didn't see it?

Thanks again, Peter

Feb 25 2015 at 11:52am Copy Link

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Stefan Chachovski Haha, we do sleep sometimes indeed :)

Your situation with the message box is definitely strange Peter! We use dedicated centralized support system and you should be able to access it by clicking the 'Support' link at the top (unless you have some blocker in your browser). Alternatively, you can use the live chat (at the bottom), or ultimately you can shoot us an email at support @ invoicebus .com (we usually respond within an hour or so).

By the way, we're missing a knowledge base and should create one. It would be very useful!

Regarding the auto invoice numbering, we've made a trade off here in a favor of flexibility and simplicity. We sacrificed the automation because the only way to accomplish flexible auto-increment is by defining custom numbering pattern, which most people find it too complicated.

Be awesome!

Invoicebus - Feb 25 2015 at 6:03pm Copy Link

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Peter User Thanks Stefan. I will check out that on-line support issue a bit more, and report back to you -- probably by email, so as not to bother the good people at BdJ so much. ;)

Peter

Feb 26 2015 at 2:04am Copy Link

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John Tour Is there a small portable (USB) feature where client files could be taken off the office computer to the laptop in the field for real time updating?

Feb 26 2015 at 7:25am Copy Link

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Stefan Chachovski Hey John, can you please provide more info on this use case?

Invoicebus - Feb 26 2015 at 7:46am Copy Link

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Peter User Just to let you know -- Stefan helped me to resolve my question about the on-line support. The key was to look nearer the bottom of the on-line messaging window. No fix was needed, just a sharper eye.

The responses I have had had from the InvoiceBus Drivers has been excellent -- always an important consideration when I am evaluating a software program. And when it touches such an important aspect of my work as a small business owner, it is critical. This offer is effectively a way that you can try this program out for six months .. a pretty good offer I would say...

Feb 26 2015 at 11:37am Copy Link

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Red Microuser On vacation in poor internet receptivity area. Try to download file, but get cutoff and do not receive full file. Your download site thinks I did receive the full file from several attempts, and prohibits additional trys. Looks like I am stuck. When I return home where I have good internet signal, this days BcJ offer will be over.
Any ideas??

Feb 26 2015 at 11:41am Copy Link

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Constantin Florea @Red Microuser, I've just sent you an email regarding the issue you mention.

BitsDuJour Admin - Feb 26 2015 at 11:47am Copy Link

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Stefan Chachovski Thanks for assisting Constantin, hope everything is sorted out!

And thank you too Peter for the shout out - we're blushing over here :)

Invoicebus - Feb 26 2015 at 12:50pm Copy Link

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Stefan Chachovski Just a quick update on the deal guys... The giveaway performed insanely well in the past 24 hours so we've been asked by the fine folks at BitsDuJour to extend it for another day.

By the way, HUUUGE THANKS to all of you. You are too damn good...

Cheers!

Invoicebus - Feb 27 2015 at 12:02am Copy Link

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Nico Westerdale Great News! Invoicebus has agreed to extend this deal for another day - Enjoy!

BitsDuJour Admin - Feb 27 2015 at 12:11am Copy Link

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Red Microuser Thank-you so much for the remedy. Finally got through the download and initial setup. Looks like a great (fun) business program to use. Can checkout after vacation later. Again, Thanks so much.

Feb 27 2015 at 12:55am Copy Link

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Brent Carey @Stefan Chachovski,

I'd appreciate some clarification on the following: "Your receipt email will contain a link to download and install the software. This will not be accessible after the promotion has expired, so download it immediately." <--As taken from the Giveaway Terms page.

Does this mean that we cannot re-install the software, once we have downloaded and activated it, or that we can re-install?

Thanks a million!!

Feb 27 2015 at 12:57am Copy Link

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Brent Carey @Stefan Chachovski,

Would you please clarify the following statement, for me, as posted on the "Fine Print" page:
"Your receipt email will contain a link to download and install the software. This will not be accessible after the promotion has expired, so download it immediately."

Does this mean that I will not be able to re-install, after the promotion?

This statement is a little vague to me, and usually it is stated if I can re-install or not after the promotion.

Thank you for clarifying the statement!!

Feb 27 2015 at 12:57am Copy Link

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Stefan Chachovski Hey Brent,

This means the download link from the receipt email will expire if you miss to download it during the promo day. Once downloaded - it's forever yours and can be re-used as many times you like.

Please note that the email receipt also contains a discount coupon for the web-based service which should be activated by March 6, 2015.

Hope this helps :)

Invoicebus - Feb 27 2015 at 2:17am Copy Link

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Randy Martin I liked the demo. This makes a lot of sense. Looks good and works easily as an online program.
However.

I guess I didn't really get what "HTML" meant to ME.
That there is no form, no software, no program.
I have to use coding (simple to do, they say).
But to ME, that's not a template. That's a system to CREATE a template using HTML and CSS.

I guess I'm spoiled by the drag and drop universe. And you coding people will scoff at me but as a single entrepreneur, I won't take the time to get this done. My word template is fine.

Thanks.
But no thanks.

Feb 27 2015 at 7:53am Copy Link

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Stefan Chachovski Hey Randy, I really appreciate your input!

Please forgive me if we're crossing wires here, but the invoice template is made to work out-of-the box actually. You don't need any knowledge in HTML to write invoices with it. In fact, it is made exactly for people who are using Word or Excel - to give them better and simpler experience.

However, those who'd like to make more advanced customization of the invoice (changes in the structure, layout, colors, etc), will need to have basic knowledge in HTML/CSS (for which we've prepared detailed step-by-step guide).

Please note that if you ever decide to use the template with the bus, we can make all of this for you.

Hope this helps (if not I'm here again :) )

Be amazing!

Invoicebus - Feb 27 2015 at 8:49am Copy Link

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Randy Martin When I downloaded, there was a template.html to open. It was nothing but lines of copy smack up against the left hand margin. There was an explanation of how to change names and copy it into CSS or something. That's when I bailed.

I was expecting an exe file of some sort that would have opened a program.

Did I miss that?

Feb 27 2015 at 10:03am Copy Link

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Stefan Chachovski I see Randy... this usually happens when your default program for opening .html files (which by default is internet browser) is not properly set.

But no worries, the only thing you need to do is open the file with your favorite internet browser (Chrome, Firefox, Internet Explorer, or whatever you use to browse the net) and everything should be OK. In your situation, I believe the easiest way to do this is drag and drop the template.html file in your browser window.

Please let me know if this helps.

Cheers!

Invoicebus - Feb 27 2015 at 11:25am Copy Link

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Randy Martin I use FireFox and I double clicked on the template.html on my computer and it opened in a new tab in FF and looked just like I described it earlier. Single line, very tight, smashed up against the left margin, no artwork or design or layout whatsoever.

Feb 27 2015 at 1:06pm Copy Link

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Brent Carey Thanks @Stefan!!

That was just what I needed to know. :)

Feb 27 2015 at 1:06pm Copy Link

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Stefan Chachovski Randy, would you mind to drop me a quick email with screenshot attached? - stefan @ invoicebus .com (without the blank spaces)

Invoicebus - Feb 27 2015 at 1:14pm Copy Link

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Randy Martin I sent the screen shots to Stefan and he figured out MY problem. (I hadn't unzipped, I was trying to run the template from within the zip package and, as you ALL know, that never works!) So, I unzipped it and it works and I like it. Hope you all were able to get the free trial.

Mar 1 2015 at 12:21pm Copy Link

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Stefan Chachovski So glad you made it Randy!

And thank you so much for reporting this :)
Hope your business will be raking in the dough so you'll find great use of our tool.

Stay well!

Invoicebus - Mar 1 2015 at 2:19pm Copy Link

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