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Vendor Pulse

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  • Jan 5 2024 at 2:47am
    Celebrating 25 Years: SOHODOX’s Journey of Innovation and Customer Triumphs!

    Hello, wonderful SOHODOX community! Can you believe it’s been an incredible 25 years of innovation, growth, and meaningful partnerships? We’re absolutely thrilled to commemorate this milestone, and we’d like to extend our deepest gratitude to the exceptional individuals who have made this journey so extraordinary – our valued customers, esteemed partners, and dedicated team members!

    To our amazing customers – you are the heartbeat of SOHODOX! We want to express our sincere appreciation for entrusting us with your document management needs. Your ongoing support, invaluable feedback, and unwavering loyalty have played a pivotal role in shaping the identity of SOHODOX. As we embark on the next chapter together, we remain steadfast in our commitment to enhancing your experience and exceeding your expectations.

    A heartfelt shout-out to our partners, true allies in this exhilarating adventure! Your collaboration has been nothing short of amazing, expanding our horizons and infusing fresh perspectives. Thank you for embracing our vision and contributing to the magic that is SOHODOX. The journey ahead holds even greater promise as we continue to soar together!

    To our exceptional team, you are the driving force behind SOHODOX! Your passion, dedication, and creativity have propelled us to new heights of success. A special cheer for our developers, support champions, and visionary leaders – your hard work has transformed SOHODOX into the dynamic solution it is today. Here’s to more years of camaraderie, teamwork, and shared success!

    As we celebrate 25 glorious years, we’re filled with excitement for the future. Anticipate more innovation, deeper collaborations, and an even more seamless document management experience – the path ahead is brighter than ever! To our employees, partners, and customers – past, present, and future – thank you for being an integral part of SOHODOX’s remarkable journey. Here’s to 25 years of success and to countless more moments of joy, achievement, and celebration together! Cheers to each and every one of you!

    The post Celebrating 25 Years: SOHODOX’s Journey of Innovation and Customer Triumphs! first appeared on SOHODOX.

  • Nov 24 2023 at 2:58am
    Unlock Efficiency with SOHODOX: Black Friday Special Offer!

    In the fast-paced world of business, managing documents efficiently is crucial for success. That’s where SOHODOX comes into play. And guess what? This Black Friday, we’re rolling out an exclusive offer that you won’t want to miss!

    For a limited time, you can supercharge your document management with the SOHODOX 10 user license for just $699, down from its regular price of $999. This is a one time fee. That’s right – a $300 saving to elevate your business productivity! That’s not all, you also receive one year of support and upgrades. But, here’s the catch – this fantastic offer is only valid until November 30th.

    Why SOHODOX? Well, it’s not just about managing documents; it’s about simplifying document organizing and ensuring that your team can access the right information at the right time. Whether you’re a small business or a professional, SOHODOX adapts to your needs, providing a scalable solution that grows with you.

    We’re so confident that SOHODOX will revolutionize the way you handle documents that we’re offering a trial without the need for a credit card. Take advantage of the offer, try the software, and experience the benefits firsthand. It’s the perfect opportunity to explore how SOHODOX can optimize your document management processes.

    Terms and Conditions:

    1. The Black Friday offer is valid until November 30, 2023.
    2. No refund will be provided. We encourage users to take advantage of the trial period to evaluate the software before making a purchase.

    Act now, and empower your business with SOHODOX – where efficiency meets affordability!

    Ready to make the leap? Purchase SOHODOX Now using the coupon code BLACKFRIDAY300 to enjoy the exclusive discount.

    Click here to grab the Black Friday deal that will transform the way you manage documents. 

    SOHODOX – Empowering Your Business, One Document at a Time.

    The post Unlock Efficiency with SOHODOX: Black Friday Special Offer! first appeared on SOHODOX.

  • Apr 11 2023 at 2:46am
    Version 14.15.01.02

    Version 14.15.01.02 Released

    Here is another SOHODOX update.

    For list a new features in this version, see…
    https://sohodox.com/whatsnew/version-14-15-01-02/

    And the list of bug fixes can be found at…
    https://sohodox.com/bugs-fixed/version-14-15-01-02/

    If your annual maintenance subscription is currenly active, you can upgrade to this version

    If your annual maintenance subscription (AMS) is currenly inactive, you must renew your AMS in order to upgrade to this version. For this contact us at sales@sohodox.com

    You can download the new version from…
    Full Setup: https://sohodox.com/download-info/
    Upgrade Setup: https://sohodox.com/request-upgrade/

    If you have any questions about this update, please feel free to contact us at support@sohodox.com

    The post Version 14.15.01.02 first appeared on SOHODOX.

  • Mar 31 2023 at 4:11am
    Why Small Businesses Need Efficient Digital File Storage & Sharing

    Every business, big & small, is required to manage its records. Business records are essential during tax filings and audits and help businesses gain a better understanding of their profits and losses.. Larger organizations use proprietary software to store & share business records

    On the contrary, smaller organizations & individual contractors like plumbers, accountants, etc rarely have the budget to purchase such expensive software. They instead use a combination of different tools like emails and drives to store and share documents. But using multiple tools for document management can adversely affect productivity and result in document misfilings & errors. 

    So how should small businesses store & share documents? By using cloud document management software. Most document management software is not as expensive as proprietary systems, and allows you to perform every single document activity like document storing, organizing, sharing, securing, tracking, etc., using a single file sharing platform. 

    Document management software like SOHODOX also integrates with file-storing apps like Dropbox, which allows you to transfer documents with ease. In their essence, document management systems digitize & automate day-to-day document processes, thereby allowing you to focus on other things like reviewing customer feedback or spending more time with loved ones & more.

     

    Which small businesses can benefit from document management software?

    Have you ever said to yourself, “I wish I could hire someone else to handle the paperwork”. If the answer is yes, your business can definitely benefit from investing in a document management system. Basically, any business that encounters tons of paperwork can benefit with document management software.

    How does document management software improve file storage & sharing for small businesses?

    Reduces Costs
    Document management can be expensive. There are costs associated with every document process like the cost of printing, invoicing, archiving, disposal & more. Cloud document management systems combine all the above processes & allow businesses to invest their time & money on other avenues like research & marketing.

    Simplifies Processes
    Imagine having to print, store & share every invoice manually. This would not only take an enormous amount of time, but could also result in filing errors. Document management software simplifies the entire invoicing process, and all other document processes, by allowing you to execute all the above tasks within the same software. 

    Increases Accessibility
    Staying connected to your information is important, even for small businesses. For example, a store owner might need access to the inventory list to place the next order. Or an accountant might need access to client files to make filing changes. A document management system lets you access, store & share any document from anywhere with an internet connection. 

    Supports Collaboration
    Online file storage makes it possible for multiple users to log in to the system & access files from their respective devices. This allows multiple users to collaborate on the same documents & review changes in near real-time. Multi-user collaboration reduces project turnaround time & helps businesses finish document processes faster. 

    Improves Security
    Document management software provides additional security features like private folders & individual user credentials that allow administrators to control which user gets access to which documents. Few document management systems such as GLOBODOX also come with advanced security features such as document encryption, role based hierarchical security which ensures only authorized users can access the documents. 

    Enables Scalability
    Expanding a business to meet its growing needs can be a challenge. Physical documents require additional storage space, while digital documents only require additional storage capacity. However, buying cloud storage can be a hassle, particularly when dealing with multiple apps and platforms. With document management software, you can effortlessly expand your business and acquire additional storage space with just one click. 

    The post Why Small Businesses Need Efficient Digital File Storage & Sharing first appeared on SOHODOX.

  • Feb 14 2023 at 3:46am
    Why Your Startup Needs a Document Management System

    We have said it many times and we’ll say it again, “Startups already have too much to worry about, they shouldn’t have to worry about managing their documents”.

    As someone managing or working at a startup, you already have a lot on your plate. One minute you are creating social media posts & the next you are designing a pitch to showcase during the investor meet. Hence, managing documents should be the absolute last thing in your daily schedule.

    But as most of you already know, documents are very important for businesses. And improper management of documents can result in heavy losses for the company. So, the best thing a startup can do is employ a good document management system for managing their documents. A document management system or document management software (DMS) lets you perform all document management functions like scanning, classifying, storing, tracking, retrieving & protecting documents, under one roof. Document management systems use process automation to reduce document handling costs and improve efficiency & productivity. Here are a few more reasons why your startup should invest in a quality document management system.

    5 reasons why startups should invest in a document management system

    Central Repository

    How many hours would you take to dress up if all your different clothing items were stored in different closets or rooms? That’s the same with documents. The primary reason why people take hours finding documents is because they are stored in a thousand different locations like internal drives, external drives, emails, Google docs & more. A document management system simplifies this problem by acting as a single universal repository of all business documents. Plus, document software like SOHODOX & Microsoft Suite also provides multi-format file support for document formats like doc, xls, pdf & more, allowing you to directly view Microsoft Office & Adobe files within the system. A central repository of documents doesn’t just reduce document retrieval time, it also reduces the chances of misfiling & losing documents.

    More Features

    A simple document editing or storing system will not have the kind of features that have become a mainstay in the current business world. Such features include private folders, Dropbox integration, email capture & more. Whereas, most document management systems provide these essential features within their basic subscription plan itself. Some other exclusive document management system features include full-text search, optical character recognition (OCR), document linking, tagging, etc.

    Automation

    Document management systems are designed to reduce your work. But how do they do that? Through process automation. Let’s say your job is to manually extract key data from incoming invoices like client name, amount, date, payment status, etc, and store it in an excel sheet for further review. A document management system with built-in Zone OCR automatically indexes every incoming document for this information and stores it in the indexing field, allowing you to access it anytime. Some other document processes that can be automated by document management systems include document imports, archival, disposal & more.

    Secure Sharing

    Being able to share documents only with the intended audience is a critical aspect of every business. This is called secure sharing. Secure sharing restricts information from falling into the wrong hands and protects against thefts & leaks. One way of securing information sharing is by having a user ID-based login. A user login process ensures every user logs in to their respective accounts and restricts them from accessing information meant for other accounts. Another way of protecting documents is by using private folders. Think of private folders as a vault. Only people with a key or access code can access a locked vault. Similarly, only people assigned access to private folders can access them, thereby protecting the information it contains from other users.

    Tracking

    Document tracking refers to tracking every activity undertaken on the document like when the document was created, accessed, edited, shared or deleted, and by whom. Document tracking is a critical component of compliance filings & audits. Most industry compliances like ISO 9001, HIPAA & GDPR require you to submit document activity to ensure their authenticity. Document activity is also mandatory to be presented during tax audits to show that the documents haven’t been edited or tampered with. In some cases, document activity also acts as evidence during conflict resolutions & payment delays.

    Final Words

    Document management systems improve business operations by reducing documentation delays and improving client satisfaction.

    Investing, learning & getting used to a document management system can be time-consuming & tedious, but it is worth every minute you will save once you are able to use the software to its full potential. So, go online, research some good document management systems, subscribe to the one you think is best for your business and get digitizing.

    The post Why Your Startup Needs a Document Management System first appeared on SOHODOX.

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